Student Code of Conduct: Rules and Regulations

The Academy is a place for learning and the International Social Culture Club is a place for socialising.
Students are expected to follow the academy’s rules and adhere to student expectations.

The English Style Ballroom Dance & Etiquette Academy strongly believes that students require an ordered, structured environment in which discipline is seen to be firm but fair. Academy rules are based on courtesy, common sense, personal safety and are designed to support learning. The highest standards of behaviour and dress are expected of each student.

At the very heart of the Academy’s philosophy is an absolute conviction that everyone – regardless of their nationality, age, profession, or education – can learn to master the rules of modern etiquette. However, all students are expected to follow the academy’s rules and adhere to student expectations. Individuals who cannot follow the rules as stated below will not be allowed to attend the academy.

The following is a summary and explanation of the rights, responsibilities, and rules governing student conduct at The English Style Ballroom Dance & Etiquette Academy Tokyo. This statement serves as a general framework and is not intended to provide an exhaustive list of all possible community infractions. Students violating community standards may be held accountable through the student conduct process.

Students are required to read and agree to the terms and regulations. Students that refuse to follow the stated regulations will not be allowed to continue their studies at the academy. If a student breaks any of the following regulations they will be banned from the academy and from contacting the staff at the academy. In severe cases, students that have found to have broken the rules will be banned from the academy with their names disclosed.

Under necessary circumstances, students may be required to take an etiquette class before attending dance lessons provided by the academy.

Individuals that are able to follow the rules and regulations as stated below will be welcome to attend the academy and partake in social activities offered by the institution.

  1. Rules & Regulations
  2. Student Code of Conduct
  3. Manners & Etiquette in Japan
  4. Behaviour and Etiquette at Social Events
  5. Event Support Regulations and Etiquette

Students are required to read the following rules and regulations in full. It is expected that students understand and accept the stated conditions before joining the academy.

Rules & Regulations

Students are expected to:

• To respect school property and the property of staff and other students. • To behave with courtesy and consideration for others. In particular, students must refrain from all forms of bullying and harassment. • To refrain from behaviour which would interrupt the work of any class or hinder the learning opportunities of other students. • To behave in a manner which does not endanger the health and safety of themselves or others. • To accept the authority of members of staff and observe specific rules which may be made from time to time. • To complete work set by teachers promptly and to the best of their ability and to take full advantage of the educational opportunities offered at the school. • To be punctual and attend all classes. • To respect academy property and the property of staff and other students.

Students that receive certain complaints from peers and instructors for disruptive behaviour will be withdrawn from the program.

Academy Principal

Students enrolled at the academy are responsible for following the academy rules and regulations, including behaving appropriately before the principal. The principal has the right to implement rules fairly, reasonably and consistently.

The aim of the Student Code of Conduct is to ensure that the academy is a safe and pleasant place in which learning takes place, that the property and reputation of the academy is protected and that students develop self-discipline and consideration for others. The principal has the right to expect the co-operation of students and dissenting opinions of the regulations will not be tolerated unless authorized.

It is not permissible to request an explanation for a rule (knowing that all rules exist for the benefit of others).

As a student, be aware of your behaviour and use of honorifics when speaking to the principal or instructors.

Students are not to contact the principal personally nor outside the academy.

If a student needs to speak to the principal, they can make an appointment with the secretariat and speak in a designated public place after the principal’s approves.

Insolent behaviour or attitude towards the principal or academy staff is not permissible.

Persons interested in receiving etiquette guidance directly from the principal are required to enroll in a course offered by the academy.

If a student receives a disciplinary warning from the principal, students are to note that this will be the final warning and may be permissible for grounds of expulsion from the academy.

Students do not have the right to request an explanation from the principal and will be withdrawn from their enrolled courses immediately.

Behaviour Towards Instructors

Students are required to behave in an appropriate manner towards their instructor and peers. Disruptive behavior will not be tolerated.

Students are required to understand that the instructor is not a friend of the student. They are instructors, advisors and mentors.

Regardless of the age of the instructor, students are expected to listen and follow their mentor’s instructions.

Students are required to treat the instructors with courtesy.

Contacting an instructor outside of the academy is not allowed. Students are not to contact instructors via personal phone number, email or social media.

Students must use honorifics when speaking to instructors.

If students wish to speak to an instructor outside of their lesson, they must contact the secretariat and receive permission from the principal.

Do not book lessons directly with an instructor.

If the lesson content does not match the course as advertised, students must consult with the secretariat.

If a student receives a disciplinary warning from their instructor, do not ask unnecessary questions. Students may consult the secretariat consultation desk for further information.

Importance of Greetings

Greetings are vitally important in building positive relationships in Japan. In Japanese culture, greeting others is taught at a young age as it is important to acknowledge the presence of others and accept them.

Students are expected to greet their instructors, academy staff and peers in a positive manner.

The importance of greetings is a unique point in Japanese culture. However, all students are the academy are expected to uphold and respect this aspect.

Denial

Students are encouraged to use polite expressions when speaking to instructors and the principal. This includes and is not limited to:

"Excuse me."

"Please" and "Thank you"

"May I...?" and "Could I..."

In the rare case that a student is told “No”, they must not question their instructor or principal. Any attempt to force a conversation or negotiation will be considered harassment and will result in immediate withdrawal from the academy.

If necessary, the secretariat can be consulted for permission to speak to the principal or instructors.

Definition of trust

Relationships are based on the foundation of trust.

Trust consists of honesty, integrity, consideration for others, appropriate behaviour, positive words and deeds, and the absence of lies. The academy trusts the students to uphold the academy’s values and behave in a courteous manner throughout their studies at the institution.

Trust starts with keeping promises and rules.

Trust is about taking responsibility for the work you are given.

Trust is about accepting and not taking advantage of others.

A betrayal of trust marks the end of a relationship.

How to Enter a Venue

Students are required to closely follow the rules of each venue.

1. Upon arrival at the reception desk, take your temperature, disinfect yourself, write your name and greet staff and peers.

2, Wash your hands in the changing room, put your belongings in your locker. It is not acceptable for students to leave their personal belongings elsewhere.

3. Take your shoes to the studio.

4. Put your shoes on in the studio (not outside).

5. Disinfect your hands before attending a class.

Operation

The Academy is managed by the head office of the Academy.

Students are not to interfere with the management of the academy.

Interference will be grounds for disciplinary action.

Any disturbance or violation to the facilities used by the Academy will interfere with the operation of the Academy. The rules of the facilities must be strictly observed.

Role of the Secretariat

The secretariat takes care of all administrative matters.

Lesson booking, registration, payment, newsletters and other administrative tasks.

Consists of several people and does not disclose the names of individuals. Students are not permitted to ask for personal information, including names or contact information.

The Student Code of Conduct

The Student Code of Conduct is absolute and must be followed.

Students are not permitted to demand an explanation for rules and regulations than is generally necessary.

Students are to understand that rules are rules and they are to be followed. If a student cannot follow the rules, they will be asked to leave the academy or social club and will not be allowed to interfere or contact members afterwards.

Terms page

Withdrawal

Students that choose to withdraw from the academy or social club are required to follow the following rules and regulations. As it is important to leave a positive image, the academy encourages students to do the following:

Students will not complain about the termination fees. This is not acceptable, which, as in the case of cancelling a membership, takes several hours of work.

If you do not pay the withdrawal fee, you will not be allowed to visit the academy in the future under any circumstances.

When leaving your membership, not meeting teachers and the principal to say thank you is considered to be ill-mannered.

Japanese Manners

In Japan, starting a cultural lesson is called a "nyumon" with the meaning of passing through a gate. There are certain rules of etiquette that apply when learning from a specific teacher. If you fail to follow the unspoken rules of etiquette, you will not be allowed to attend the class again. The same applies to all schools in Japan.

Students are not a customer, but a student. The money is simply an element of appreciation. Remember that you are learning from your masters, not an individual. In Japan, masters must be treated in the most respectful manner, no exceptions.

Always remember to say "Thank you for your time today".

Always behave in a courteous and considerate manner.

Students must park their vehicles and bicycles in areas designated by law.

Students are required to wash their hands before attending a lesson.

Refrain from being late to class.

Ensure appropriate dress and hairstyle for lessons.

Be mindful with the way of speaking / conversation / question timing

Listen carefully to the instructor and do not interrupt them.

Do not ask repetitive questions.

Master the social hierarchy of seniors, juniors, bosses, teachers, students, etc. principal and teachers always come first.

Behave in an appropriate and considerate manner towards others.

Understand appropriate gift etiquette: (Gifts are not necessary at the academy)

Read the guide to event etiquette: guest roles / host roles

Event guests must behave in an appropriate manner and must not cause issues to the host.

Confirm with the organiser whether or not the bouquet can be presented, and when to give it to the MC on the day.

Put others before self.

Social etiquette exists even if you are alone.

It is important to acknowledge and appreciate good manners from others. Usually, no one will warn you about your manners. If you are warned, thank them for telling you, and don't argue with them.

When closing a chapter in one’s life, it is important to behave in a respectful and courteous manner. This applies to academic, professional and social situations.


Manners & Etiquette in Japan

Some people argue that etiquette no longer matters, that the rules for good behaviour are old-fashioned and out of date. However, good behaviour and manners are never out of style. Etiquette, like all other cultural behaviours, evolves to match the times. In Knowing how to behave appropriately in a given situation not only provides personal security, but it also enhances communication by breaking down barriers. Etiquette is not only a guideline for society, but also provides opportunities for you to feel good about yourself every day.

For a more in-depth study, the academy offers The Etiquette Course, which is divided into two sections, one for Japanese nationals and one for international individuals. We recommend this course to provide sound foundation to etiquette and manners. The following list will help you to get started.

Good Etiquette

  • Greet others in a positive manner
  • Speak respectfully to everyone
  • Follow the rules set out by administrations, committees etc.
  • Dress appropriately: strong perfumes and cologne are discouraged
  • Keep a respectful personal distance from others
  • Align shoes neatly in their designated space
  • Cleanly use changing rooms and powder-rooms
  • Wipe the water after using the dressing table
  • Put away your personal belongings in your designated area
  • Be considerate of others and do not take up too much space
  • Do not slam doors
  • Handle things with both hands
  • Be self aware and of how your actions affects others around you
  • Do not be disruptive
  • Listen and follow instructions
  • If you receive constructive critisim, say thank you and take it in
  • When receiving gifts, always thank the sender
  • It is perfectly acceptable to refuse a gift, as there are circumstances in which this is not appropriate. Giving gifts can be mistaken for a bribe, so care should be taken.
  • Give up your seat, especially for the elderly, disabled and pregnant women
  • Observe rules and manners on signs, such as on public transport
  • Keep track of how you behave at an event
  • Even if the terms and conditions say that you can do this by email, good manners dictate a face-to-face greeting.
  • Do your job well so as not to bother others

Bad Etiquette

  • Not acknowledging or greeting others
  • Demand others to greet you
  • Be respectful when talking about others
  • Disregard and complain about the rules
  • Wear inappropriate clothing to certain events and social gatherings
  • Be disrespectful towards others
  • Leaving personal belongings lying about
  • Break items that do not belong to you
  • Leave the dressing table in an untidy state. This rude and inconsiderate of the following individual that will use the dressing table after you
  • Don't take up too much space with your personal belongings in a shared space
  • Take up too much space in a public area
  • Slamming doors
  • Roughly handling objects
  • Behaving in a selfish manner
  • Being inconsiderate of your actions towards others
  • Breaking the law
  • Complain when you receive a warning or constructive criticism
  • Not know the correct gift etiquette
  • It is perfectly acceptable to refuse a gift, as there are circumstances in which this is not appropriate. Giving gifts can be mistaken for a bribe, so care should be taken.
  • Not offering your seat to others who may need it more than you
  • Not following the posted rules and etiquette, such as train etiquette
  • Not knowing how to behave appropriately at an event
  • Behavior that causes any inconvenience to others
  • It is considered extremely rude to complain and quit halfway
  • Create unnecessary work for the others

Behaviour and Etiquette at Social Events

In the case of social gatherings, being a well-mannered guest is essential. A guest that behaves in an appropriate manner is key to the success of an event. Learn the foundational knowledge to modern etiquette and manners and find yourself invited back to more events.

Guests at an event are not "customers". The right way to behave is to be considerate of the host and to play the role of a guest. It is the guest's role to behave politely and make the event a success, without asking the host to do unnecessary work, behave selfishly or change the content of the event itself. The better you behave, the better you will be liked by the host and the better the event will be for you.

Have good manners and have a pleasant time together.

The Social Etiquette Course offers students an in-depth understanding and the opportunity to master social etiquette skills and knowledge required at formal events and more. This course is recommended for beginners and any previous knowledge is not required.

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